- 1. Introduction
- 2. What personal data do we collect and for which purposes?
- 3. Website and Newsletter
- 4. Job Applications
- 5. Focus Groups and Usability Studies
- 6. Clinical Trials
- 7. Who do we share personal data with and where do we transfer data to?
- 8. Confidentiality and Security
- 9. Complaints and Rights
RSP Systems A/S
DK 5260 Odense S
+45 7199 2818
2. What personal data do we collect and for which purposes?
We collect personal data about you when you visit our website, sign up for our newsletter, when you contact or request information from us, when you apply for a job or when you participate in our focus groups or clinical trials.
Our purpose for collecting your personal data is to verify your identity, deliver our newsletter, or other services you may have requested, as well as improve, test and develop our website and our devices. We also collect your personal data for recruitment purposes and where it is required or permitted by law for us to do so.
3. Website and Newsletter
When you visit our website, we may collect personal data such as information about your behavior on our site and other relevant contact information in order for us to respond to any request that you may make through the use of our website.
Through the collection of such information, we are able to detect how visitors use our website, which allows us to ensure that we provide the best service possible through our website.
If you sign up for our newsletter, we collect certain contact information about you, i.e. email address, name, date of birth and address. We may also collect special categories of personal data, i.e. data concerning health, where you have given your explicit consent to this collection for the specified purpose of being provided with our newsletter.
We gather personal data from subscribers for the purpose of allowing us to customize the content of newsletters. Based on the subscriber’s zip code and the choice of contact, the subscriber may, via direct mail or newsletter, be invited to participate in the development of our device by participating in focus groups/test groups or answering online questionnaires.
Personal data from subscribers will be transferred to MailChimp and processed by MailChimp.
Subscription to our newsletter is based on your consent, which you are entitled to withdraw at any time. If you withdraw your consent, or if an e-mail containing a newsletter bounces, we will stop processing and delete the personal data in question.
4. Job Applications
If you apply for a job at our company, we will typically collect the following personal data from you
- Name and, if relevant, current job title,
- Contact information, i.e. phone number, address, e-mail address,
- CV, education, employment history etc. that you may provide us with and
- Date of birth.
We use the personal data to assess your suitability for the position in question.
We store all applications for a maximum period of 6 months after having received these. At the expiration of the 6-month period, we delete the applications. If we wish to store your application for a longer period, we will ask for your written consent.
Any unsolicited applications or applications for internships may be forwarded to an area-specific recruitment agency. All personal data in your application, as well as your contact information, may be stored by the recruitment agency for a maximum period of 6 months for the purpose of potential recruitment.
5. Focus Groups and Usability Studies
For the purpose of testing and further developing our device, focus groups and usability studies are performed with voluntary participants.
If you sign up to participate in a focus group or a usability study, we will collect your name, your e-mail address, other relevant contact information and your date of birth.
Personal data collected in connection hereto will exclusively be processed for the purpose of recruiting participants to focus groups and usability studies.
If you sign up to participate in a focus group or a usability study, you will also be asked to provide us with your explicit consent to the processing of genetic data and data concerning health. You may only participate in a focus group or usability study if such consent is obtained. The consent form contains further information on the usages and retention of the personal data collected.
6. Clinical Trials
For the purpose of testing and further developing our device, clinical trials are performed with voluntary participants.
All Clinical Trials are approved by “Videnskabsetisk Komité” and carried out by an external investigator.
When conducting clinical trials, the investigator will collect and process your contact information and date of birth as well as a number of special categories listed below.
If you participate in a clinical trial, you will thus be asked to provide us with your explicit consent to the processing of genetic data, biometric data, and data concerning health and ethnicity. You may only participate in a clinical trial if such consent is obtained. The consent form contains further information on the usages and retention of the personal data collected.
In accordance with laws imposed on us, we are obligated to store the abovementioned personal data until 2 years after the service life of the device has expired and as a minimum for a total of 10 years.
7. Who do we share personal data with and where do we transfer data to?
We make use of third-party suppliers for storage and processing of certain data, as well as we share personal data with recruitment agencies, investigators, newsletter delivery systems and other relevant third parties. The parties in question process data solely under our instructions and contracts for corporations as well as data processor agreements, and may not use data for their own purposes.
In order to fulfill your requests, develop our device and conduct tests and trials, we may need to transfer your personal data outside the jurisdiction in which you provide it and thus also to entities countries outside the EU/EEA. All such entities are certified under the EU – U.S Privacy Shield or have entered into agreements based on the EU standard contractual clauses to ensure that we comply with our legal obligation to have a lawful basis for transferring personal data.
8. Confidentiality and Security
We will keep your personal data confidential and secure, thus we have implemented appropriate safeguards, policies and technical measures to protect your personal data.
All employees, consultants, investigators, and partners, who have access to or are
associated with the processing of personal data, are obliged to keep all personal data
9. Complaints and Rights
You have certain rights in relation to the personal data we process about you. You are thus entitled to
- access your personal data or be provided with a copy hereof,
- rectification of personal data, if it is inaccurate or incomplete,
- erasure of personal data, when we no longer need it or if you withdraw your consent,
- restrict the processing of personal data (under certain circumstances),
- data portability,
- object to the processing of your personal data,
- withdraw your consent, and
- lodge a complaint with the Danish Data Protection Agency or any other relevant supervisory authority.
If you wish to exercise your rights, please contact us at firstname.lastname@example.org
August 28th 2018